Documentation Coordinator

Role summary

The Documentation Coordinator supports the legal and compliance function by keeping records organized, current, and easy to retrieve. This role helps maintain the documentation discipline behind contracts, governance materials, policy records, and internal control evidence.

This position suits someone who is exceptionally organized and comfortable working with formal records. The role requires strong attention to detail, methodical file management, and the ability to support multiple stakeholders while preserving consistency and traceability.

Responsibilities

• Maintain document repositories, naming conventions, version histories, and retrieval standards for legal and compliance materials.
• Coordinate document intake, status tracking, approval-file organization, and archive management.
• Support updates to templates, policy packs, clause libraries, and reference materials.
• Check documentation for completeness, formatting consistency, and correct routing before handoff or storage.
• Assist internal teams with document retrieval, submission packaging, and record support requests.
• Identify documentation gaps or inconsistent filing practices and escalate them through the correct process.

Required qualifications

• Diploma or bachelor's degree in administration, business, law, information management, or a related discipline.
• 1+ year of experience in documentation, records management, legal administration, or structured coordination work.
• Excellent attention to detail and organizational discipline.
• Comfort working with document repositories, trackers, and formal filing processes.
• Strong written and verbal communication skills in English.

Preferred experience

• Experience supporting legal, compliance, procurement, or governance teams.
• Exposure to records retention, formal filing standards, or controlled documentation environments.
• Experience with shared drives, document systems, or workflow trackers.
• Working knowledge of Sinhala or Tamil in addition to English.

Skills

• Documentation management
• Records organization
• Version control
• File discipline
• Workflow coordination
• Attention to detail
• Administrative support
• Information retrieval

Benefits

• Monthly gross salary in LKR with structured performance review cycles.
• Paid annual leave and public holiday entitlements in line with company policy.
• Health and wellbeing support available to full-time employees.
• Direct exposure to governance documentation and company record systems.
• Professional development support for role-relevant training and certifications.

Equal opportunity

TeamZoro is an equal opportunity employer. We assess applicants based on capability, experience, judgment, and role alignment without discrimination based on race, ethnicity, religion, gender, sexual orientation, age, disability, marital status, or any other protected characteristic under applicable law.

Application instructions

Apply through TeamZoro Careers with an up-to-date CV. Include examples of records management, documentation coordination, or structured administrative work where possible. Shortlisted candidates will be contacted for the next stage.